In the absence of the Township Clerk, the Deputy shall be able to perform the functions and the duties of the Clerk. The Township Clerk’s Office is staffed with the Township Clerk, Deputy Clerk and Office Assistants. There is also a great deal of communication and cooperation with each and every office throughout the township. The Clerk’s Office handles a large variety of miscellaneous duties for the various offices in the township such as: outgoing mail for the municipal offices. The Township Clerk is also appointed as the “Municipal Search Officer” for the Township of Monroe. Dog & Cat Licensing, Liquor Licenses, Bingo & Raffle, Licenses, Carnival, Circus, and Amusement Licenses, as well as Alarm registrations both residential and commercial. The Clerk’s Office is the issuing authority for various licenses and registrations. The Clerk also acts as the Chief Administrative Officer of all Elections, Chief Registrar of Voters and any other duties that may be imposed by statute. The “CORE” duties of the Clerk include such tasks as serving in the capacity of “Secretary of the Municipal Corporation” as custodian of the Municipal Seal, “Secretary to the Governing Body” responsible for the preparation of meeting agendas, keeping official records of the proceedings of every meeting, responsible for legal advertisements, administer and records oaths of office, and act as liaison to the public on behalf of the Governing Body. This office is often referred to as the “Hub of the Township” as all municipal records such as minutes, books, bonds, contracts and archival records are stored in this office. Monroe Township is a Faulkner Act form of government with the Clerk’s Office being under the Legislative branch of government. The role of the Municipal Clerk is a diverse one encompassing a number of responsibilities serving all levels of the government.
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